Privacy Policy

WestJet Component (CUPE Local 8125)
Last Updated: June 24, 2026

1. Introduction

WestJet Component (CUPE Local 8125) (“we”, “our”, or “the union”) is committed to protecting the privacy of our members and website visitors. This Privacy Policy explains how we collect, use, store, and safeguard personal information submitted through our website.

2. Information We Collect

We collect personal information only when it is voluntarily provided through forms on our website. This may include:

  • Name

  • Email address

  • Contact information

  • Other information relevant to union matters

We limit the collection of personal information to what is necessary for union-related purposes.

3. Consent

By submitting your information through our website, you consent to the collection, use, and storage of your information as described in this Privacy Policy.

4. How We Use Your Information

Information submitted through our website is used solely for union purposes, including:

  • Responding to inquiries or requests

  • Communicating union-related updates

  • Managing email distribution lists

  • Processing submissions and maintaining internal records

  • Supporting union operations

We do not use personal information for commercial purposes.

5. Email Communications (Mailchimp)

We use Mailchimp to manage our email subscriber list and distribute communications to members.

  • Members may subscribe through forms linked from our website

  • Information such as name and email address is stored within Mailchimp for communication purposes

  • The email list is reviewed and audited regularly to ensure accuracy and relevance

If you stop receiving emails, it is likely because your name was not found on the most recent Seniority List used to validate membership records.

If you believe this is an error, please complete the following form:
👉 https://wjcomponent.ca/email-issues

Mailchimp may process or store data outside of Canada and is subject to its own privacy practices.

6. Storage, Security, and Access

All information submitted through our website is stored securely using appropriate administrative and technical safeguards.

Access to personal information is strictly limited to authorized individuals within WestJet Component (CUPE Local 8125) who require it to perform their duties.

The Recording Secretary is responsible for overseeing compliance with this Privacy Policy and applicable privacy obligations.

7. Disclosure of Information

We do not sell, trade, or share personal information with any external organizations or third parties outside of WestJet Component (CUPE Local 8125), except where required by law.

8. Third-Party Services

We use trusted third-party service providers to operate our website and support union operations, including:

  • GoDaddy (website hosting)

  • Squarespace (website platform and analytics)

  • Zapier (automation of communications)

  • Squarespace, Google and Microsoft Forms (data collection)

  • Mailchimp (email communications)

  • Action Network (petitions and sending letters to elected officials)

  • Weglot (language translation services)

These providers may process information as needed to deliver their services. We take reasonable steps to ensure they handle data securely.

  • Weglot does not use personal data for translation purposes

  • Some providers may store or process data outside of Canada and are subject to the laws of those jurisdictions

When using tools such as Action Network, any information submitted is also governed by their respective privacy policies.

9. External Links

Our website may contain links to external websites, including those operated by the Canadian Union of Public Employees (CUPE National). When visiting external sites, their privacy policies apply.

We encourage users to review the CUPE National Privacy Policy here:
👉 https://cupe.ca/privacy-policy

10. Website Analytics

Our website, through Squarespace, collects anonymous analytics data to help us understand website usage and improve functionality. This may include:

  • IP address

  • General geographic location

  • Device and browser type

  • Traffic source

  • Pages visited

This information is used to understand and improve website performance. It is not linked to personal information or form submissions, and cannot be used to identify individuals.

11. Data Retention

We retain personal information only as long as necessary to fulfill the purposes for which it was collected or to meet any legal or operational requirements. When no longer required, information is securely deleted.

12. Data Breach

In the event of a data breach that poses a real risk of significant harm, WestJet Component (CUPE Local 8125) will comply with applicable notification requirements under Canadian law.

13. Updating Your Information

If you would like to update the information the union has on file for you, please use the following page:

👉 https://wjcomponent.ca/update-your-information

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

15. Contact Information

If you have questions or concerns about this Privacy Policy, please contact:

Recording Secretary
WestJet Component (CUPE Local 8125)
📧 info@wjcomponent.ca

or

Communications Committee
WestJet Component (CUPE Local 8125)
📧communications@wjcomponent.ca